Map the places your guests need to be.
List the hotels, ceremony address and reception venue, including any separate locations for pre-wedding gatherings. Estimate how many guests need transportation from each pickup point rather than relying only on the total invitation count. For celebrations spanning a Southern Maryland venue and several hotels, this detail helps define the requested movements. Include any known venue instructions and have your planner confirm those details with the venue.
Plan the final ride as carefully as arrival.
Guests may need different return options after the reception. Share the expected end time, whether you are considering earlier departures and the locations guests need to reach. A single return trip and several proposed shuttle runs create different requirements. Review the full schedule with your planner before requesting a quote, and identify the person who can communicate confirmed arrangements to guests when the transportation plan is settled.
Choose comfort through the right fit.
Your vehicle request should account for guest numbers, accessibility needs and any luggage or personal items traveling between locations. Ask for the actual capacity and amenities of the proposed vehicle before making announcements about the ride. If your guest count changes, discuss the updated requirements before relying on the original plan. Confirm the scope, timing and applicable terms as part of the booking conversation with City Coachways.
Questions about wedding shuttles
Can we include more than one guest hotel?
List each hotel, the expected passenger count and the required venue arrival time. The proposed route and schedule need to be reviewed together.
Can guests return at different times?
Include the return windows you would like in your request. Separate runs affect the transportation scope and should be discussed before you share a schedule with guests.
Should our wedding planner help with the request?
A planner can help confirm venue details, event timing and guest movements. Name one coordinator for itinerary decisions and event-day contact arrangements.